PA IES Ã…RSTA Minutes of the Board Meeting on 21 February 2019, kl 18:00
Board members present:
Anita Hillerström Vagli, Chairman
Anna Rönnbäck Bertell
Helene Wallberg
Ulrika Ljung
Kristiina Lenman
Per-Erik Jalava, from 18:25
Others present:
Lia Österman, IES Årsta representative
Camilla Veiseth, revisorsuppleant
Eva Johanson, 5D
Karolina Malmborg, 7D
Pieter-Jan van Eggermont, 4?
1. Opening of the meeting
Anita greeted everyone and opened the meeting.
2. Approval of agenda
Agenda that was sent out before the meeting was approved.
3. Election of person to certify the minutes
Helene was elected to certify the minutes together with the chairman.
4. Approval of minutes of the previous board meeting
The minutes of the previous board meeting were approved and signed.
5. Follow up with class parents regarding Spring Fair 2019
- Discussions regarding what has happened since the last board meeting and how to take it further.
- Most class parents present had sent out the e-mail regarding the planning of the Spring Fair to their classes but few responses.
- Some parents thought it was tricky to take the planning further if the info was very generic, easier when it becomes more specific so that clear tasks can be divided.
- A parent had contacted Anita regarding loppis. Lia mentioned that from her previous experience, clothes don’t sell so well, but for example kitchen and sports stuff do. It was noted that everyone can and should contribute to the stations of other teams, it doesn’t need to be the group responsible for the station only.
- Anita had received a mail from Ulf with a link to the Facebook group for the members of the planning committee. Anita will contact Ulf if he can either invite everone or make the link open and see to it that everyone gets the link.
– Anita plans to call all parents in grade 7 and 8 for a meeting after the sports’ holiday. She proposed other class representatives arrange such meetings as well.
- Anita has been in contact with PA in Tyresö and will try to get some information or feedback from them based on their experience with Spring Fair and possibly even come and talk at the next board meeting.
- The Spring Fair will be open for everyone, people from the street can step in. Invitations to be sent to students and parents but also advertisements up in Årsta centrum etc. Proposal to put up big posters in school to attract the students, as well as to prepare and share info sheets at mentors’ meetings.
- Caroline has made a proposal for a marketing plan for the event. She will send this to Anita for review.
6. Finances – information from the treasurer
Per gave an overview of the finances.
- Total in 2018 (as of 4 January 2019): 9138 sek
- 15 February 2019: 13637 sek - 20 February 2019 (efter Introduktionsfika): 18643 sek
From this:
• Fika 3180.-
• Membership fees 6150.- (from Januari until now) – those increase in connection with PA activity
- Per will make a proposal on which accounts to record the money
- Members’ list – need to see how we can get this together, the names of the new members who have paid.
- Tax exemption – Per has sent off the application.
PA thanked Lia and the school for arranging and taking the cost for the 15 hoodies with the PA logo.
7. Information from the school
Nothing specific from Lia.
8. Upcoming activities
- Spring Fair 2019 – see under point 5 above.
9. Other business
- Homepage and social media – to add text, pictures, notices of meetings and minutes of the meetings. Anita will send to Ulrika what she has.
10. Next board meeting
14 March.
11. Closing of the meeting
The Chairman ended the meeting.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Anita Hillerström Vagli, Chairman Kristiina Lenman, Secretary
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Helene Wallberg, Certifier